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Special Education Process

Identifying a student as eligible for special education services is a carefully managed process guided by State and Federal regulations, as well as APS Special Education policies and procedures (25 4.4). Evaluations required to make this determination are completed only with parent/guardian permission.

5 blue boxes with arrows leading from one box to the next. The first box says, "Referral," the second box says," Student Support Team Meeting (If disability is suspected, assessments are recommended)", The next box says, "Assessments," the next box says,"Eligibility Meeting (If child is eligible, an IEP meeting will be scheduled within in 30 calendar days)", and the last box says, "Individualized Education Plan (IEP) Meeting"

  1. School-based student support teams review available information regarding students who are experiencing problems that adversely affect their educational performance. Students suspected of having a disability are referred for evaluation.
  2. An eligibility committee at the student’s school reviews assessment data from school-based evaluations as well as any information provided by parents to determine if the student has a disability which requires special education services.
  3. When a student is found eligible for special education services, an Individualized Education Program (IEP) is developed with the participation of the school staff, the parents/guardians, and the student (when appropriate). An IEP is a statement of the special education and related services that will be provided to the student, which is updated at least annually throughout a student’s eligibility for special education.

APS Special Education Family Resource Guide

This guide helps all families of children with disabilities, and assists you in: becoming an active member of your childs educational team; working collaboratively with your school; accessing resources that are available to support you and your child; and, making the best possible decisions on your childs behalf.

Available in:? English?|? ? |? ? |? ? | ? (Arabic)

Online Learning Module: An Introduction to Special Education

Videos and resources to help families navigate the process

An Introduction to Special Education

Concerns about your child’s academics, social-emotional development/skills or behavior?

Families are encouraged to always first reach out to staff working directly with your child (i.e. your child’s teacher(s), or school counselor) to discuss your concerns.

  • If you wish to request a formal Student Support Team meeting to consider an intervention plan, Section 504 eligibility, and/or a referral to special education, please contact your school’s Student Support Coordinator.
    • Note – parents of children between the ages of 2 (by September 30th) and 5 years of age with suspected delays in the areas of cognition, communication, hearing, vision, social-emotional skills, behavior concerns and/or motor skills who do not attend an 鶹 Public Schools program can contact our Child Find Office to request a Student Support Team meeting.

?Learn more about the Student Support Process through the Parent Resource Center

  • Contact the Parent Resource Center (PRC) at 703-228-7239 or prc@apsva.us

Parental Consent and Age of Majority

From the Virginia Department of Education’s Family Guide to Special Education:
“Giving permission, or written consent, is voluntary on the parents part and may be withdrawn at any time. However, the parent must give written consent before the school:

  • Conducts any evaluations which would be used to qualify the child for special education;
  • Changes the identification of the child;
  • Places the child for the first time in a program providing special education and related services;
  • Changes the childs IEP or placement, including any partial or complete ending of special education or related services;
  • Releases information from the childs school record to non-school personnel;
  • Accesses the child’s Medicaid or other insurance benefits; or
  • Invites someone to an IEP meeting from a participating agency that is likely to provide or pay for secondary transition services.

NOTE: It is only necessary to obtain parental consent from one parent.”

Age of Majority

From the Virginia Department of Education’s Family Guide to Special Education: “Transfer of Rights: Once a child turns 18 years old, rights under special education law transfer to the student. If a child cannot make decisions on his or her own, parents will need to take steps to continue to be involved.* The IEP Team must include a statement at least one year before a child turns 18 years old that the parent and child have been advised that the educational rights transfer to the child upon reaching eighteen. For more information on this topic, refer to in Virginia.”

*The forms below can be used to certify that a student is unable to provide informed consent for educational decisions made under the Individuals with Disabilities Education Act (IDEA).



鶹 Public Schools Student Support Manual

available in: Espa?ol |? ߧԧ? |? ?????? |?????????

?(PDF)?–?English version updated September 2013

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Special Education Eligibility WorksheetsSpecial Education Online Learning Modules?Independent Educational Evaluation (IEE) Guidelines

Virginia Department of Education